{"id":67,"date":"2018-08-06T12:46:58","date_gmt":"2018-08-06T16:46:58","guid":{"rendered":"http:\/\/www.montclair.edu\/procurement\/?page_id=67"},"modified":"2026-03-27T11:05:45","modified_gmt":"2026-03-27T15:05:45","slug":"forms","status":"publish","type":"page","link":"https:\/\/www.montclair.edu\/procurement\/forms\/","title":{"rendered":"Forms &amp; Information"},"content":{"rendered":"<h2><strong>Policies &amp; Procedures\u00a0<\/strong><\/h2>\n<ul>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2026\/03\/PROCUREMENT-POLICIES-3.2.2026.pdf\">Procurement Policies and Procedures (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2025\/11\/2025.11.06-MSU-Standard-Terms-and-Conditions.pdf\">Ä¢¹½ÊÓƵ Standard Terms and Conditions (pdf)<\/a>\n<ul>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2026\/01\/2025.11.06-MSU-Standard-Terms-and-Conditions.docx\">Ä¢¹½ÊÓƵ Standard Terms and Conditions (Word doc)<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2024\/03\/RIDER-For-Purchases-Funded-by-Federal-Funds-11.12.2020-2.pdf\">Federal Terms and Conditions for Grants (pdf)<\/a><\/li>\n<\/ul>\n<h2>Procurement Departmental Forms<\/h2>\n<ul>\n<li><strong>Bid Initiations (Sourcing Events): <\/strong>Initiated within Workday Strategic Sourcing<\/li>\n<li><strong>Delegated Waiver of Advertising Requests (or BOT Requests):<\/strong> Initiated within Workday Strategic Sourcing\n<ul>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2025\/07\/WOA-Exemption-List-07.01.2025.pdf\">List of Exemptions By Statute to Publicly Advertised Bids (pdf)<\/a><\/li>\n<li><em><strong>$850k+ Submission Deadlines to Procurement Services for BOT Meetings from Sept. 2025 through July 2026 can be found <\/strong><a href=\"https:\/\/www.montclair.edu\/procurement\/2025\/07\/15\/bot-meeting-procurement-request-submission-dates-09-2025-through-07-2026\/\">here<\/a><\/em>.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2025\/12\/Competitive-Quote-Form-12.18.2025.pdf\">Competitive Quote Form (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2025\/07\/Cooperative-Justification-Form-07.01.2025.pdf\">Cooperative Contracts Justification Form (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2025\/07\/Emergency-Procurement-MSU-form-07.01.2025.pdf\">Emergency Procurement Form (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2024\/03\/Sole-Source-Form-07.01.2022.pdf\">Sole Source Form (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2026\/03\/Year-End-FY26-Workday-Requsition-Access-Request-Form.pdf\">FY26 Year-End Workday Requisition Access Request Form<\/a> &#8211; Required to process a request to grant access to Workday after the June 17, 2026 deadline.<\/li>\n<\/ul>\n<h2>Contract Review Procedures<\/h2>\n<ul>\n<li><strong>Procurement Contract Requests: <\/strong>Initiated within Workday Strategic Sourcing<\/li>\n<\/ul>\n<ul>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2026\/01\/Non-Procurement-Contract-Approval-Sheet-1.26.2026.pdf\">Non-Procurement Contract Approval Sheet (pdf)<\/a>: Only to be leveraged for contracts that do not involve a procurement or purchase aspect, such as academic program and affiliation agreements, grant or research agreements, or fee-for-service agreements.<\/li>\n<\/ul>\n<h2>Supplier Onboarding &amp; Updates<\/h2>\n<ul>\n<li><strong>Supplier Create \/ Maintain Forms and Resources can be found<\/strong> <a href=\"https:\/\/www.montclair.edu\/procurement\/supplier-create-group\/\">here<\/a><\/li>\n<\/ul>\n<h2>P-Card Program<\/h2>\n<ul>\n<li><strong>Forms and important information related to the P-Card program can be found<\/strong> <a href=\"https:\/\/www.montclair.edu\/procurement\/p-card-program\/\">here<\/a><\/li>\n<\/ul>\n<h2>Supplier Forms &amp; Information<\/h2>\n<ul>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2024\/06\/ST-4-Tax-Exempt-Form-R16-April-2024-signed.pdf\">Tax Exempt Form (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2024\/04\/Business-Registration-Certificate-Document-MSU-12.8.2021.pdf\">New Jersey Business Registration Certificate (BRC) Instructions &amp; Sample (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2023\/07\/Chapter-51-EO-333-Form_Rev-06-19-23.pdf\">Chapter 51 \/ EO 333 Vendor Certification and Disclosure of Political Contributions (pdf)<\/a>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2024\/04\/Chapter-51-Instructions-Guide-04.26.2024.pdf\">Chapter 51 Instructions Guide (pdf)<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2022\/05\/OwnershipDisclosure-12.13.21.pdf\">Ownership Disclosure Form (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2022\/05\/SourceDisclosureCertification-12.13.21.pdf\">Source Disclosure Certification (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2020\/09\/Conflict-of-Interest-Goods-Services-9-1-20-webedit-kc.pdf\">Conflict of Interest (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2021\/07\/MacBridePrinciples-7-20-21.pdf\">MacBride Principles (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2022\/05\/DisclosureofInvestmentActivitiesinIran.pdf\">Iran Investment (pdf)<\/a><\/li>\n<li><a href=\"https:\/\/www.state.nj.us\/treasury\/administration\/pdf\/DisclosureofProhibitedActivitesinRussiaBelarus.pdf\">Russia Belarus (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2020\/09\/Non_Collusion-9-1-20-WEBEDIT-KYLE.pdf\">Non-Collusion Affidavit (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2023\/09\/ASSIGNMENT_AGREEMENT-9-1-20-webedit-KC.pdf\">Assignment Agreement (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2024\/03\/New-Jersey-Prevailing-Wage-Documentation-04.07.2024.pdf\">New Jersey State Prevailing Wage Act Documentation (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2023\/05\/EUGDPR-Annex-Standard-Contractual-Clauses-2021_05-18-2023.pdf\">Data Protection Addendum &#8211; EUGDPR (pdf)<\/a> &#8211; <em>Required if the supplier is providing services in the European Union<\/em><\/li>\n<li><strong>Data Protection Addendum China &#8211; <\/strong><em>Required if the supplier is providing services in the People&#8217;s Republic of China. When applicable, reach out to the University Counsel for the appropriate form that must be completed, as it depends on the context of the services.<\/em><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2020\/09\/Agreement-of-Surety-Form-MSU-Goods-Services-8-31-20-kc.pdf\">Agreement of Surety Form (pdf)<\/a><\/li>\n<\/ul>\n<h2>Affirmative Action<\/h2>\n<ul>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2021\/06\/Construction-EEO-AA-Language-6-1-21.pdf\">Affirmative Action Language for Construction (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2021\/06\/AA201-6-21-21.pdf\">AA-201 Construction Workforce Report (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2021\/06\/AA202-6-21-21.pdf\">AA-202 Construction Monthly Project Workforce Report (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2022\/01\/Goods-and-Services-EEO-AA-Language-6-1-21.pdf\">Affirmative Action Language for Goods &amp; Services (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2021\/06\/AA302-6-21-21.pdf\">AA-302 Employee Information Report for Goods and Services (pdf)<\/a><\/li>\n<li><a href=\"http:\/\/www.montclair.edu\/procurement\/wp-content\/uploads\/sites\/159\/2023\/09\/Affirmative-Action-Guidelines-7-10-2019.pdf\">Affirmative Action Guidelines (pdf)<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Policies &amp; Procedures\u00a0 Procurement Policies and Procedures (pdf) Ä¢¹½ÊÓƵ Standard Terms and Conditions (pdf) Ä¢¹½ÊÓƵ Standard Terms and Conditions (Word doc) Federal Terms and Conditions for Grants (pdf) Procurement Departmental Forms Bid Initiations (Sourcing Events): Initiated within Workday Strategic Sourcing Delegated Waiver of Advertising Requests (or BOT Requests): Initiated within Workday [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":114,"parent":0,"menu_order":7,"comment_status":"closed","ping_status":"closed","template":"","meta":{"inline_featured_image":false,"footnotes":""},"class_list":["post-67","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/www.montclair.edu\/procurement\/wp-json\/wp\/v2\/pages\/67","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.montclair.edu\/procurement\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.montclair.edu\/procurement\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/procurement\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/procurement\/wp-json\/wp\/v2\/comments?post=67"}],"version-history":[{"count":297,"href":"https:\/\/www.montclair.edu\/procurement\/wp-json\/wp\/v2\/pages\/67\/revisions"}],"predecessor-version":[{"id":213158,"href":"https:\/\/www.montclair.edu\/procurement\/wp-json\/wp\/v2\/pages\/67\/revisions\/213158"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/procurement\/wp-json\/wp\/v2\/media\/114"}],"wp:attachment":[{"href":"https:\/\/www.montclair.edu\/procurement\/wp-json\/wp\/v2\/media?parent=67"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}